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The video will review the department review process for Prior Approvals - External Activities, Employment, Consulting, Board Membership or Related activities.
0:01:50
Dashboard - Review Summary; Disclosures and Prior Approval Requests tab.
0:01:57
To access Prior Approval requests, click the Prior Approval Requests tab and the All Disclosures link under Received / Ready for Review.
0:02:17
Prior Approvals - Ready for Review page will list all Prior Approval Requests that are awaiting review. To open the report, click the blue eye icon under the far right column, Actions.
0:03:19
Effective December 25, 2015, the Final Approval button is no longer available to departments when a disclosure is deemed a Prior Approval.
0:03:38
Add a Comment by clicking the blue comment button above the Disclosure title.
0:04:10
Assign to a new reviewer by clicking the blue Next Reviewer button. (Effective January 4, 2016, the term Approve has been removed from this button)
0:04:51
After you assign it to the next reviewer, that individual will receive an email notification the following morning, indicating their is action to be taken.
0:05:14
The next steps show the final department reviewer accessing the Prior Approval, making comments and forwarding to the CFO office. Note: if you are in the School of Medicine, Gabe Hernandez first receive the Prior Approval then he will forward on over to the VP & CFO.
0:06:41
VP & CFO logs in and reviews.
0:07:36
Once the Prior Approval is approved, the individual who submitted the report will receive an email notification.
0:08:09
How do I see my approved Prior Approval requests? Access the Dashboard and go to the Prior Approval Requests tab within Review Summary. Click All Disclosures in the column, Approved/Finalized.